Description
Join Our Team at Pratt
Pratt Industries is seeking a professional, organized, and customer-focused Administrative Assistant to join our team in Conyers, Georgia. This position serves as the first point of contact for visitors, applicants, customers, and employees while providing administrative support across multiple departments, including Human Resources, Accounting, and Site Leadership.
If you thrive in a fast-paced environment, enjoy multitasking, and take pride in providing exceptional customer service, we'd love to hear from you.
Why Join Pratt?
Pratt Perks
- Paid Holidays starting Day 1
- Health Insurance and Wellness Program within 30 days of hire
- 401(k) with Company Match after 3 months
- Paid Vacation after 6 months
- Full Tuition Reimbursement after 12 months
- Paid Childbearing and Parental Leave after 12 months
Position Summary
The Administrative Assistant provides diversified administrative support for various functions within the facility. This role is responsible for managing the front reception area, coordinating communications, supporting site operations, and assisting departments with administrative tasks. The ideal candidate will possess strong organizational skills, attention to detail, and a commitment to delivering excellent service.
Essential Functions & Key Responsibilities
Reception & Communication
- Serve as the primary point of contact for visitors, applicants, customers, and employees.
- Answer, screen, and direct incoming phone calls professionally and efficiently.
- Welcome and assist visitors while maintaining a positive first impression of the organization.
- Manage incoming and outgoing mail, deliveries, and packages.
- Respond to inquiries and route requests to the appropriate departments.
Administrative Support
- Provide administrative support to Accounting, Purchasing, Human Resources, Operations, and Site Leadership.
- Prepare and distribute communications, reports, presentations, newsletters, flyers, and correspondence.
- Edit and proofread documents for accuracy and professionalism.
- Prepare new hire orientation packets and assist with onboarding activities.
- Perform basic bookkeeping and data entry functions.
- Assist with special projects as assigned.
Human Resources & Recruiting Support
- Conduct initial candidate phone screenings.
- Schedule interviews, meetings, and appointments.
- Coordinate new hire paperwork and onboarding activities.
- Manage employee engagement events and company-sponsored activities.
Facility & Office Coordination
- Serve as the primary coordinator for plant tours and visitor scheduling.
- Coordinate meetings, conference room arrangements, and food deliveries.
- Update communication boards and employee information displayed throughout the facility.
- Monitor office and breakroom supply inventories, including coffee and related supplies.
- Place orders and maintain adequate inventory levels for janitorial, office and breakroom supplies.
- Manage all Grainger and Amazon orders from start to finish.
- Coordinate and manage all pest control for the facilities.
- Be point of contact for all community copiers and printers.
Uniform & Equipment Management
- Issue, track, and collect employee uniforms.
- Manage uniform rental programs and associated vendor relationships.
- Order radios as needed.
- Audit weekly uniform bills for cost and accuracy.
Qualifications & Skills
- Proven experience as an Administrative Assistant, Receptionist, Office Assistant, or similar administrative role.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Strong organizational, multitasking, and time-management skills.
- Excellent verbal and written communication abilities.
- Professional demeanor with strong customer service skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and accuracy.
- High school diploma or equivalent required.
Language Skills
- Excellent verbal communication and telephone etiquette.
- Ability to read and interpret documents, policies, and procedures.
- Ability to write routine correspondence, reports, and business communications effectively.
Mathematical Skills
- Ability to perform basic mathematical calculations including addition, subtraction, multiplication, and division.
Physical Demands
- Regularly required to sit, stand, walk, talk, and hear.
- May occasionally be required to travel locally to pick up supplies or support business needs.
- Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
Most work is performed in a professional office setting at the front reception area. The employee may occasionally be exposed to production facility conditions, including moving mechanical equipment, noise, and varying temperatures while performing duties throughout the plant.
