Responsible for the processing of bills (payables and receivables), sales orders, and other accounting operational tasks.DUTIES AND RESPONSIBILITIES
Review bills for payment (match invoices with purchase orders). Check for proper approvals and authorizations. Enter and process payments. Generate checks.
Maintain vendor files.
Maintain fixed assets and depreciation schedules.
Prepare audit schedules and reconcile all bank accounts and general ledger accounts.
Review bills of lading and sales orders for processing.
Enter shipments into accounting system for billing and maintain related files.
Apply cash receipts to customer accounts.
Process customer credit applications and maintain related files.
Make collection calls when necessary.
Assist Controller with credit insurance.
Assist Controller in preparing tax and government reports.
Evaluate inventories and material costs at period end.
Calculate and change estimating system. Analyze estimating and correlate to financial information.
Assist Controller with annual budget.
Assist in preparing financial reports.
Complete and file government surveys.
Complies with all company policies and procedures.
Additional duties as assigned by management.
EDUCATION and/or EXPERIENCE
Associates or Bachelors in accounting, finance or other business degree.
Four years general office experience
Experience with MS Word
Proven ability to solve accounting problems, balance bank statements, reconcile general ledger accounts.
Candidates are PREFERRED who offer the following:
Undergraduate degree with focus on accounting and/or finance
College level accounting
Experience manufacturing environment
PC competency (including MS Word and MS Excel)
Experience in using accounting software
Experience in cost accounting
Strong math background
Excellent speaking and phone communication skills.
Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Detail oriented and organized.
Employee is regularly required to walk and talk and hear. The employee is frequently required to sit and stand. Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.
While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions, moving mechanical parts, and fumes or airborne particles. The noise level in the work environment is usually loud.
The performance of the Receptionist/Billing Clerk will be measured as follows:
Operating standards - The employee will need to meet or exceed the Operating Standards set in the area of administration. Such standards will be set annually and communicated to the assistant.
Personal growth - Each year there will be professional goals developed and agreed to by the Controller.
Employee relations – The employee will be evaluated regarding behaviors associated with appropriate human interaction, respect and communication and ability to exercise discretion.
Creativity – This will be evaluated by how active the employee is in participating in advancing the business through new and innovative ideas.
Equal Opportunity Employer/Minorities/Females/Disabled/Veterans